![]() ![]() The clerk is required to supply clerical services to the commission without extra compensation. The township clerk is the ex-officio clerk of the township's civil service commission for police or fire departments, if one is established. The clerk must also prepare and maintain the journals and ledgers necessary to reflect the assets, liabilities, fund equities, revenues and expenditures for each fund of the township. The clerk is responsible for the detailed accounting records of the township utilizing the Uniform Chart of Accounts prescribed by the state treasurer. The clerk is also required to keep a separate account for each of the several funds belonging to the township, crediting and debiting the same in accordance with proper receipts and warrants drawn by the township treasurer. The date and amount of all vouchers must be entered in a book kept by the clerk. The clerk must also open and keep an account with the township treasurer, charging the treasurer with all funds which are received by the treasurer by virtue of that office and crediting the treasurer with monies paid out on the order of the proper township authorities. All records of the township, except those which have some confidential character, are public records that are open to inspection at reasonable times and places under the supervision of the clerk or other official appropriately having custody of the record. They must be delivered to the successor in office. All records must be kept by the clerk in a safe and proper place where they will not be exposed to any unusual hazard of fire or theft. The clerk must file and retain all certificates of oaths and other papers required to be filed in his or her office. The clerk has custody of all records, books and papers of the township, if no other law so provides. The statutory duties of the clerk are numerous, technical and legally essential to the proper operation of municipal government. The bond is filed with the supervisor and is payable to the township. The bond must be conditioned on the faithful discharge of the duties of the office according to law and especially for the safekeeping of records, books and papers of the township and their delivery to his or her successor. Within the time limited for filing the oath of office and before entering upon the duties of the office, the clerk must file a bond in such amount, with such sureties as the township board may require and approve. Charter Township Clerk's Responsibilities The Clerk is responsible for coordinating the scheduling of all functions at the township hall. Additionally, Absentee Ballots are requested from the Clerk. In this function the Clerk is responsible for Voter Registration and maintaining the list of registered voters. This includes local voting at the National, State, County and Township levels. ![]() The Clerk is also responsible for conducting all elections within the township, including school elections. Any requests for access to township records or copies of records should be addressed to the Freedom Of Information Act (FOIA) Coordinator. The Clerk's Office is responsible for maintaining all records of the township. ![]()
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